If you’ve never used or heard of email rules, then boy do I have an early gift for you! In email settings, you have the option to set up rules, which most commonly are used to immediately sort emails into folders. These rules are basically virtual assistants who file everything for you while you’re gone (or for as long as you have them on). Start by creating client/subject folders, and then assign each contact to one of the specific folders. This rule will ensure that any email received from client X will automatically go into the client X folder; that way everything is organized upon your return. How great is that?!
We all know the world doesn’t stop turning (unfortunately) because we decide to take a vacation. You may find yourself waiting for that contract to come in, or final approval on a 2019 project you’ll need to hit the ground running on. Having to watch every email coming through can put such a damper on your vacation. This situation is one of the big reasons why I love email rules: if I only want to see emails that come in from one client/colleague in anticipation of an important message, I can go directly to their folder in my inbox to see if the email has come through yet. I don’t need to stress myself out seeing the other hundreds of unread emails that have come in.
These rules don’t only relate to business; you can also set rules up for online orders so you can easily see if that last-minute gift is going to be delivered while you’re away. Just assign the store, fulfillment center, and/or shipping company contacts to an “Orders” folder. No more digging through your entire inbox while on vacation.